Best Password Manager for Multiple Users

Looking for the best password manager for multiple users? Our in-house expert tested the most popular password managers on the market to help you find the right one for your group.

The Top Password Managers for Multiple Users

The list features some of the very best password managers for multiple users. All of these password managers work with multiple users and were selected for this list due to their smart design and useful features.

rating

89

Usability

Support

Features

RoboForm Review

RoboForm is one of the most budget-friendly password managers on the market. It comes packed… Read more
Featured
Pricing ModelSubscriber based
Free VersionYes

rating

88

Usability

Support

Features

NordPass Review

NordPass is one of the best all-around password managers on the market that automatically fills… Read more
Pricing ModelSubscriber based
Free TrialNo
Free VersionYes

rating

92

Usability

Support

Features

Keeper Password Manager

Keeper is one of the leading password managers on the market. Keeper stores your passwords… Read more
Pricing ModelPer User
Free TrialYes
Free VersionYes

rating

94

Usability

Support

Features

1Password

1Password uses proven dual-key encryption that protects your login information, payment card details, and other… Read more
Pricing ModelSubscriber based
Free TrialYes
Free VersionNo

In a hurry? This is the best password manager for multiple users.

tickmark circle NordPass – Our experts recommend this password manager for groups, families, and multiple users. NordPass is perfect for groups that need a balance of security, ease of use and cross-device functionality

Introduction

Passwords are crucial for protecting online accounts and personal data. However, remembering numerous passwords can be challenging, leading to frustration.

Password managers offer a solution by securely storing all passwords in one place, easily accessible when needed.

Password managers are commonly used for individual security. Yet, they’re equally beneficial for groups like families or colleagues, supporting collaborative work or shared account access.

This guide explores how multi-user password managers function, how to select the right one, and which we believe are the best ones.

Best Multi-User Password Managers

We tested different password managers for multiple users, and we believe these are the best ones.

NordPass – User-Friendly Password Management for Multiple Users

NordPass one piece CTA

NordPass stands out as an all-round efficient password manager. It’s known for its user-friendly interface, strong security measures and multiple features that make it an excellent choice for individuals and businesses. Especially for groups or families managing multiple accounts, NordPass offers a seamless experience across different devices.

Best Features

  • Secure password storage with advanced encryption.
  • Password health monitoring to detect weak or outdated passwords.
  • Cross-platform compatibility, including a robust mobile app.
  • Different pricing models for individuals, families and businesses.
  • Free version for basic use.

Is NordPass Worth It?

NordPass is particularly beneficial for users who need a balance of security, ease of use and cross-device functionality. With its various pricing plans, it is suitable for different user groups, from individuals to large companies.

Pros

plus new User-friendly interface.
plus new Robust security features.
plus new Scalable for different user types.

Cons

minus new The free plan is limited.
minus new Higher costs for enterprise users.
minus new The free version restricts the use of multiple devices.

Keeper – Robust and Intuitive Password Management for All

Keeper one piece CTA

Keeper is known for its excellent password management and offers robust security features and an intuitive user interface. It is particularly suitable for companies and individuals who need to securely share and manage their passwords. Multi-factor authentication and the password generator contribute to improved security and make Keeper a strong contender for personal and professional use.

Best Features

  • Secure password sharing through encrypted vaults.
  • Multi-factor authentication for additional account security.
  • Automated suggestions for secure passwords.
  • Device synchronization for consistent access across different platforms.
  • Convenient autofill function for online forms.

Is Keeper Worth It?

Keeper is highly recommended for its comprehensive security features and user-friendly interface. It is especially valuable for organizations looking for efficient password management and secure sharing of passwords with team members, as well as for individuals looking to protect their personal passwords.

Pros

plus new Increased security through encrypted sharing and multi-factor authentication.
plus new Efficient device synchronization and autofill options.
plus new Password verification and generation for more security.

Cons

minus new Limited functionality in the free version.
minus new Additional costs for some business-oriented functions.

1Password – Secure and Streamlined Password Management for Groups

1Password one piece CTA

1Password offers a secure and intuitive password management platform for both individuals and businesses. It is known for its advanced encryption protocols that ensure a high level of security for stored data. With features such as seamless synchronization of devices and effective autofill functions, 1Password offers hassle-free management of a wide range of passwords. The user-friendly interface is suitable for both tech-savvy and inexperienced users and simplifies password management without compromising security.

Best Features

  • Robust security with end-to-end encryption.
  • Seamless synchronization between different devices.
  • Convenient auto-fill and auto-complete features.
  • Multi-factor authentication for more security.
  • User-friendly interface for easy navigation.

Is 1Password Worth It?

1Password is highly recommended because it focuses on security and user-friendliness. It’s particularly suitable for those who value a seamless user experience and robust security features.

Pros

plus new Strong encryption for maximum security.
plus new User-friendly design.
plus new Wide device compatibility.

Cons

minus new The price may be higher compared to some competitors.
minus new Limited features in the free version.

Zoho Vault – Efficient Password Management for Multiple Users

ZohoVault one piece CTA

Zoho Vault is a comprehensive password manager that is suitable for both personal and business use. It provides a secure cloud-based system for storing and managing passwords and sensitive information. Known for its simplicity and organized storage, Zoho Vault integrates easily with web browsers and offers features such as audit trails and role-based access, making it a robust tool for managing digital credentials.

Best Features

  • Intuitive and user-friendly interface.
  • Secure password sharing with encrypted vaults.
  • Organized storage with customizable folders.
  • Comprehensive audit trails for security monitoring.
  • Role-based access control for teams.

Is Zoho Vault Worth It?

Zoho Vault is a reliable choice for anyone looking for a blend of ease of use and comprehensive security features. It is especially useful for companies that need organized password management and secure data sharing between team members.

Pros

plus new Easy to use with an intuitive user interface.
plus new Role-based authorizations improve team collaboration.
plus new Detailed audit trails to track access and usage.

Cons

minus new The mobile app could be improved.
minus new The auto-fill form feature can be inconsistent.
minus new The user interface can seem overwhelming at first.

Best Password Managers for Multiple Users Compared

FeatureNordPassKeeper1PasswordZoho Vault
User InterfaceUser-friendlyIntuitiveStreamlined and simpleOrganized, can be complex initially
SecurityStrong encryptionRobust security featuresHigh-level securityMilitary-grade encryption
PricingDiverse plansTiered pricingPremium pricingAffordable, tiered pricing
Multi-User FunctionalityGood for families and businessesSecure sharing, ideal for teamsUser-friendly for multiple devicesRole-based access, great for teams
Device CompatibilityCross-platform compatibilitySync across devicesWide device compatibilityGood, mobile app needs improvement
Special FeaturesPassword Health MonitoringSecure file storageEffective autofillAudit trails and organized storage
Ease of UseHighHighHighModerate, with a learning curve
Best forVersatile useBusinesses and familiesIndividual and business usePersonal and commercial use

What Is a Multiple Users Password Manager?

A multi-user password manager is a software, browser extension or app that stores passwords in a secure digital vault that can be accessed and updated as needed.

It differs from traditional password managers in that it can be used by multiple users, not just one.

Pros and Cons

Using a password manager for multiple users can have many advantages, but there are also some potential disadvantages to consider, as the following table shows.

ProsCons
Share account access easily with workmates or family membersUsually more expensive than solo password managers
Great for parents who want to keep their kids’ accounts safeYou’ll need to teach each user how to use the software
Ideal for various working situations, such as remote teams or groups of freelancersThe admin/account holder needs to have a good level of technical knowledge
Save money by sharing one password manager, rather than buying several

How to Choose a Multiple Users Password Manager

Choosing a password manager that is suitable for multiple users requires careful consideration to ensure a secure and user-friendly experience for all. Here are the most important factors to look out for:

Sharing Features

Choose a password manager that enables secure password sharing between authorized users. Make sure that it offers precise control over access permissions and customizable sharing settings.

Ease of Use

Choose a password manager that is aimed at users with different levels of technical knowledge. Look for an intuitive user interface, clear instructions and user-friendly features to ensure smooth use by all.

Security and Reliability

Prefer a password manager that is characterized by its security and reliability. Check that it uses industry-standard encryption protocols, robust access controls and regular security audits.

Why a Password Manager for Multiple Users Is Important

Many cybersecurity experts recommend using password managers, and here are just a few reasons why:

  • For protection – One of the best reasons to invest in a multi-user password manager is for security and protection, as it can be risky to use weak or old passwords or store your passwords in insecure locations.
  • For an easier digital experience – Password managers can make everything you do online easier and more efficient. They can save you a lot of time and help you get more out of your digital experience.
  • To keep up with the times – Statistics show that more and more people are using password managers and it’s becoming more common to have some kind of password manager on your device. By setting one up for your family or workgroup, you can keep up with the times.

Is a Password Manager for Multiple Users Safe?

High-quality password managers for multiple users are generally secure and offer secure storage of passwords in an access-restricted vault.

This makes unauthorized access more difficult and is in line with the recommendations of cyber security experts.

Who Should Use the Password Manager for Multiple Users?

  • Families – For shared accounts and improving online safety for children.
  • Start-ups and small businesses – To simplify access to shared accounts and resources and increase efficiency.
  • Remote teams – To facilitate collaboration and access management for dispersed team members.

How Do Multiple Users Password Managers Work?

Multi-user password managers use a secure digital vault in the cloud that can be accessed from different devices and is protected by a master password. The owner of the master password retains complete control and grants access to authorized users via sharing functions.

Key Benefits of Password Managers for Multiple Users

Enhanced Collaboration

Seamless team collaboration across different projects, ensuring access to shared accounts, files, and services.

Family Protection

Protect your family members’ online accounts with strong, unique passwords and better organization.

Time Savings

Eliminate the time spent on passwords, from creating and entering them to retrieving and remembering them.

Stronger Group Security

Securely share account access within a group to minimize the risk of password disclosure via email or messaging platforms.

In this section, we take a look at the key trends that are changing the way we think about and use multi-user password managers.

The Rise of Remote Working

With remote working on the rise, password managers are essential so that employees can work together securely on shared projects from different locations.

Technological Families

In our digital age, children are growing up with online accounts. Password managers for multiple users help parents manage and secure their children’s online presence.

More Passwords Than Ever Before

With the average person juggling around 100 passwords, the importance of password managers is becoming increasingly important, especially in team-based environments where password sharing is common.

How to Setup and Install a Password Manager for Multiple Users

The installation process of password managers for multiple users usually follows a standardized pattern, which varies slightly depending on the provider.

  1. Select and download: Choose a password manager that suits your needs and download it from the official website.
  2. Install on the devices: Install the password manager app on your device and guide other authorized users through the installation process.
  3. Admin access: As an administrator, you have full control over the password vault, including assigning access rights to other users and managing their access levels.
  4. Learn more: Read the detailed instructions and tutorials from the password manager developer to fully understand the functions and features.

Summary

Password managers for multiple users simplify collaboration and increase account security for groups such as families and work teams. Choose a suitable password manager to improve group work and increase the protection of your accounts.

Frequently Asked Questions (FAQ)

Not all of them, but some password managers do come with sharing features to allow multiple users to have access to the various passwords and data.

Many groups of people can benefit from these password managers, like groups of employees at a small business or families.

They encrypt your passwords and make it much harder for hackers to steal or see your passwords, but they won’t protect you against viruses and other threats.

They certainly can be, as they offer a lot of benefits like time-saving and better account security for every user.

Author

Matija Kolaric

Matija Kolaric

Matija Kolaric is the web manager at PasswordHero. With over 5 years of experience in business, Matija is passionate about finding innovative solutions that improve the online security landscape. He's committed to helping individuals and businesses protect their sensitive data and stay safe from cyber threats.

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